In the age of technology, there are many options for managing documents. Two of the most popular options are scanning and storing documents. Both options have their advantages and disadvantages, but the question remains: which is cheaper?

Scanning documents involves converting paper documents into digital formats. This allows for easy access, sharing, and storage. Scanning can be done in-house or outsourced to a third party. In-house scanning requires the purchase of scanning equipment and software, which can be expensive. Outsourcing, on the other hand, can save money on equipment and software costs.

Storing documents involves keeping paper documents in a physical location. This can be in a file cabinet, storage box, or even off-site storage. Storing documents can be inexpensive, as there are no equipment or software costs. However, there are costs associated with physical storage, such as rent, utilities, and maintenance.

So, which is cheaper? It depends on the volume of documents and the specific needs of the organization. For small businesses with a limited number of documents, storing documents may be the cheaper option. However, for larger organizations with a high volume of documents, scanning may be the more cost-effective option in the long run.

In addition to cost considerations, there are other factors to consider when deciding between scanning and storing documents. Scanning allows for easier access and sharing of documents, which can increase efficiency and productivity. Storing documents, on the other hand, provides a physical backup in case of a technology failure or disaster.

Ultimately, the decision between scanning and storing documents should be based on the specific needs of the organization, including cost, accessibility, and security. Check out our scanning services here and document storage solutions here.

Interested? If you would like to know more about document scanning services or storage solutions, contact Business Systems & Consultants today at (205) 988-3300 or complete our contact form and we’ll help find the perfect solution for all of your needs. Based in Birmingham, BSC provides mobile storage systems as well as software solutions and scanning services throughout the southeast. This includes Alabama, Mississippi, Tennessee, Arkansas, and Florida.