Alabama Document Management & The History Behind It

Dec 7, 2018Blog, Document Management

Document management has come a long way. Businesses and individuals alike have had to keep good documentation through modern history. Before we had technology, document management was pure labor and extensive processes. Documents had to be created by hand and stored in physical space that businesses would then have to pay for. Business Systems and Consultants helps companies with paper solutions and Alabama document management. Though we are located in Birmingham, Alabama we help companies all across the southeast including Tennessee, Mississippi, Georgia, Arkansas, and Florida.

The Early Days of Alabama Document Management

Though this is still occuring in many businesses, in the early days, individuals and businesses had to keep all files in filing cabinets. This process placed files in an understandable system. However, the system became messy, due to the large amount of space that was used. Companies would have entire rooms or whole storage areas full of boxes and filing cabinets for all of their paperwork. 

Businesses realized this was extremely inefficient. Each file that came in needed to be filed, costing the business resources and time. On top of that, if a file ever needed to be accessed, the company would have to spend more time, energy, and resources trying to find it. Sometimes this could take hours, and it too often ended badly. 

As we know even today, paper documents are difficult to deal with. This was the same back then as well. There were a number of problems that companies faced in regards to the files they kept. These files could be stolen or misplaced. This still occurs with businesses using paper documents today. That is why it is so important to incorporate alabama document management to your daily corporations today. 

Now we turn to the 1980s

The digital transformation takes action. In the 1980s, computers were becoming available to companies. Along with the computers, businesses could get document management storage, which would allow them to start keeping important files on the computer. These early document management options weren’t perfect. They were linked to the specific computer used. Employees would not be able to access the files once they were added to the computer. In addition, getting the files onto computers was a bulky and frustrating process. However, these ancestors of today’s Alabama document management options got us where we are today. 

Current Alabama Document Management Proceses 

Today, there are a number of options when it comes to Alabama document management. These systems are much more user-friendly, giving you an easy digitization process. Adding files to your document management system is quick and easy. The system allows you to search for files in practically no time at all. Because of this, more and more businesses are losing the filing cabinets and moving toward electronic systems. Though, we understand in certain industries it is required to keep files on hand so BSC offers shelving and filing systems that keep files organized as well as out of the way and easy to retrieve. 

If you’re in the process of digitizing your files or need an experts opinion or help on the transition, contact BSC today at 205-988-3300. We help customers make this transition easy and non-disruptive to other operations. We offer document management services to companies in Alabama, Tennessee, Mississippi, Georgia, Arkansas, and Florida. Let us help you make the digital transformation to help your employees gain faster productivity in the work place.