Whether You Have Digital Solutions or Paper Filing Methods BSC’s Got You Covered
Did you know that approximately 1 billion sheets of paper are processed daily? On average, an executive spends 4 weeks out of the year looking for information. 3% of all files are misplaced or lost at a replacement cost of $149 each. Even if you stick to the traditional paper filing method, their are ways to stay organized and up to date with our solutions. Check out some stats below:
- The average document gets copied 19 times.
- There are over 4 trillion paper documents in the U.S.
- Color-coding and other filing products can reduce information retreival time from 40% to 60%.
Healthcare Departments that have seen benefits with digital solutions or paper filing methods with BSC’s products.
- Patient Billing
- Occupational Therapy
- Managed Care
- Heart & Vascular
- Development Foundation
- Sleep Disorder
- Behavioral Health
- Corporate Health
- Credential Files
- Pain Mangagement
- Medical Records
- Human Resources
Education Departments that have seen benefits with digital solutions or paper filing methods with BSC’s products and services across AL, TN, MS, AR and FL are:
- Athletic Department
- Health & Safety
- Financial Aid
- Vocational Rehab
- International Students
- Graduate School
- Art Department
- Human Resources / Benefits / Leave of Absence
- Music Department
BSC works with all levels of Government including: County, State, District, Federal, and Local.
Some of the Government departments we’ve helped with digital solutions and paper filing methods include:
- Safety Force
- Economic Growth
- Human Resources
- Department of Aging
- Juvenile Detention Facilities
- Public Library
- Domestic Relations
Solutions and Products for those who want to continue using paper filing methods
Many customers are storing their files in a vertical carousel like the Kardex Lektriever, Remstar, or Office Hanel Rotomat while others use mobile shelving or more traditional office records shelving. BSC is your one stop shop for Shelving Systems, all the way down to the folders, labels, label software and tracking system. Some more recent case studies include VA hospitals efficiently store their payroll records in a Lektriever, converting folders to proper type and using a NetLabels, label printing software system.
Most all of NetLabels customers have a software and maintenance support agreement that is offered on an annual basis. Ask us about our annual fee. Another case was at an automotive dealership for not only cars but motorcycles, the customer uses the records management products in their legal department. BSC offered consultation and conversion services, delivered the proper end-tab folders, expansion pockets and NetLabels to help them save time with their filing system.
How Universities have utilized our products for digital solutions and paper filing methods
Universities often utilize BSC’s document management systems in the Purchasing and EBO departments & Office of Registrars. BSC works with many higher education facilities such as community colleges, state universities, private colleges, and more. Many of them have movable shelving systems designed with applicable folders and labeling systems. State entities such as departments like occupational therapy license files and state medical examiners offices are utilizing filing systems every day.
Financial institutions as well, especially the loan departments of banks. All other industries included but not limited to professional sports teams, athletics, healthcare, hospitals, industrial, education, etc. Many departments are looking for space-saving filing equipment and professional business services. We offer consulting services for all your file room needs.
Let BSC set up a time for a free consultation to determine if your filing system can improve on efficiency.
Let’s discuss the following systems you have in place:
- Shelving Systems: Static Shelving, L&T Shelving, Records Shelving Systems
- Movable Shelving and Mobile Shelving
- Automated Shelving: Office Carousel/”Lektriever”
- Relocations Services
- Custom Printing and Color Coded Filing
- Dividers with fasteners
- Conversion: Top-tab folders to End-tab folders
- Labels and NetLabels
- Tracking System
- Software Annual Support
- Maintenance support on shelving and carousel systems
Some of the additional services that can be provided are custom printing. Factory installation of file backs and chart dividers, factory installation of extension-clip fasteners, factory installation of pockets, special packaging of multiple components, etc.
Want to save some space? BSC has programs in place for on-demand shipments for custom products. These may include:
- Inventory Control
- Save by purchasing in quantity
- Storage space savings
For our process we have some questions that we will ask to find out more information and to therefore help implement the best solution for your needs. Show us how you store your files and if they are color-coded. Show us if they are centralized and if there are any pain points that you are experiencing. Show us what is important in your current filing situation and what is not important. All of these factors will help BSC best determine the storage solution for your needs. Let us be your one stop shop for all your filing needs today! We will help you create, manage, retrieve and deliver all in a timely manner.
Ask us about our Kardex/Semco match folders. Give us a call | 205-988-3300
Looking to go paperless? Happy with your paper filing methods but want to be better organized? Check out our document management page here.